CONSTITUTION AND RULES
TEES VALLEY GILBERT AND SULLIVAN SOCIETY
1. Name and Objectives of the Society
The Society shall be called “Tees Valley Gilbert & Sullivan Society”
The Objectives of the Society shall be:
to perform the works of Gilbert and Sullivan, or if deemed necessary an alternative show of a similar genre.
the cultivation of the arts of music and drama and the encouragement of public appreciation of those arts
to give assistance to charitable organisations
to purchase or otherwise acquire plant, machinery, furniture, fixtures, fittings, scenery and all other necessary effects
to raise funds and invite and receive contributions from any person or persons by way of subscriptions, donation or otherwise; provided that the Society shall not undertake any permanent trading activities in raising funds
to do all such other things as shall further the objects of the Society.
The Society shall comprise a President, and Members.
The affairs of the Society shall be managed by a Committee comprising a Chairman, Vice-Chairman, Honorary Secretary, Honorary Treasurer and four members of the Society.
The entire Committee (with the exception of two of the elected acting members) shall retire annually. The four elected acting members will serve on the Committee for two years, two members retiring each year and shall be eligible for re-election. Nominations for election to membership of the Committee or for Office in the Society must be made in writing signed by the nominee, proposer and seconded and delivered to the Honorary Secretary not later than seven days before the Annual General Meeting. If more names are proposed than the number required to fill the vacancies and sufficient names are not withdrawn at or before such Annual General Meeting, the election shall be by a ballot of those attending the Annual General Meeting. If all the aforementioned positions shall not be filled at such meeting or any casual vacancy shall thereafter occur the same shall be filled by the remaining members of the Committee.
The Committee shall have the power to appoint such ex-officio members of the Committee as they deem necessary for the carrying out of any particular production and in addition the Committee shall have the power to co-opt two further members from the Acting or Non-acting members if it shall in its sole discretion so decide.
The Committee shall appoint a Producer and Musical Director for each production carried out by the Society. The Producer and Musical Director shall not have any powers of voting on the Committee but may sit on the same as an ex-officio member if the Committee so require.
A quorum of the Committee shall be not less than four of the members of whom at least one shall be an officer of the Society.
Annual subscriptions for members shall be as fixed, from time to time, by the Committee.
4. Annual General Meeting
The financial year of the Society shall end on the thirty-first day of December in each year and the Annual General Meeting of the members of the Society shall be held as soon after that date as practicable but in any event no later than the end of the following January. The ordinary business to be transacted at such Annual General Meeting shall be:
to receive the report of the Committee and to adopt the Financial Statement and Accounts including the Balance Sheet.
to elect the Officers and the appropriate Members to the Committee for the ensuing year
to appoint Auditors to examine and certify the financial statement and accounts
to transact any other business, of which notice has been given in writing to the Honorary Secretary at least seven days before such a meeting.
5. Convening a Special General Meeting
The Committee, shall, upon the Honorary Secretary receiving written notice stating the reason thereof and signed by at least fifteen members of the Society, convene a General Meeting of the Society of which at least seven days' notice in writing thereof shall be given to all members.
6. Quorum at Annual or Special General Meeting
No business shall be transacted at an Annual or Special General Meeting of the Society unless there shall be at least twenty members of the Society present.
The funds of the Society shall be applied solely to the stated object of the Society (ii) all cheques drawn on the Society's banking account shall be signed by at least two of the following:
i. Honorary Chairman
ii. Honorary Secretary
iii. Honorary Treasurer.
Members who are wish to take a principal part in any production will be called upon to submit to such vocal, elocutionary or other tests as the Auditioning Committee in its sole discretion shall think fit. Any person unsuccessful at such an audition for a new production shall be informed of the reasons, and have the right of appeal to the full Committee.
Every member selected to take part in a production shall undertake:
to attend as many rehearsals as possible, and present apologies for any absence in advance, where possible.
to comply with the directions of the Producer and Musical Director
to recognise the right of the Committee to dispense with his or her services.
9. Selection of Principals
A cast for each production shall be selected as far as possible from the Society by the Musical Director, the Producer and one other independent person to be selected by the Committee and if required one or two chorus members. Members of the Audition Committee will inform the rest of the committee, in advance, of any conflicts of interest and may be asked to leave the auditions.
10. Show Selection
The Committee will be responsible for selecting the show by a majority decision in Committee.
11. Honorary Vice-President
The Committee shall have the power to institute the Honorary Position of Vice-President(s) of the Society in respect of any person who, in the opinion of the Committee, has shown outstanding service to the Society.
12. Alteration to the Rules
These rules may be altered only by resolution of a two-thirds majority of those present and voting at an Annual or Special Meeting of the Society and notice of the proposed alterations shall be submitted to and received by the Honorary Secretary at least fourteen days before such meeting who shall then give seven days' notice of the proposal to all members entitled to attend the Annual or Special Meeting as the case may be.
13. Dissolution of the Society
The Society shall be dissolved only by resolution passed by a majority of at least five-sixths of the members present and voting at a Special General Meeting called for the purpose of considering such dissolution. In the event of dissolution of the Society the remaining funds, after the payment of all debts, shall be applied for such charitable institutions as the Committee shall, with the consent of a single majority of the Special Meeting, determine.
14. Society Reputation
Each member shall make every effort to maintain and uphold the good reputation of the Society. In particular, members shall be aware that comments made publicly in the Press or on social media can be misunderstood and should not contain any negative comments about the Society or its members.
Any damage to the Society’s reputation or to that of its members may result in an investigation by
the Committee to determine the most appropriate course of action.
Approved at the AGM January 2020